BOISE STATE UNIVERSITY STUDENT NURSES’ ASSOCIATION BYLAWS
(Note: Areas of conformity are in BOLD print. These bolded areas must be in your bylaws in order to be a NSNA chapter.)
BOISE STATE UBIVERITY STUDENT NURSES’ ASSOCIATION March 30, 2012
Key Terms: Bylaws: basic rules governing the internal affairs of the organization.
ConstituentAssociation: a school or state association that has met the requirements for constituency in NSNA; state approved associate degree, diploma, baccalaureate, and generic masters and doctoral programs are eligible for NSNA Constituency Status.
CorporateCharter(Articles of Incorporation): legal document containing the name, purpose, officers, and any other information required by the state in which the organization is incorporated.
Main Motion: a proposal that brings a particular subject before the assembly for consideration and action.
Policy: a definite course of action or proposition adopted by a board of directors, house of delegates, or any other authorized voting body.
Procedure: set method of conducting and managing business.
Quorum: the minimum number of officers and members of a constitute body that must be present for the valid transaction of business.
Resolution: a main motion put in writing on a subject of great importance expressed in formal wording (National Student Nurses’ Association, 2000)
ARTICLE I – NAME OF ORGANIZATION
Section 1. The name of this organization shall be the Boise State University Student Nurses’ Association hereinafter referred to as BSU-SNA.
ARTICLE II – PURPOSE AND FUNCTIONS
Section 1. The purpose of the BSU-SNA is:
1. To assume responsibility for contributing to nursing education in order to provide for the highest quality of health care. 2. To provide programs representative of fundamental interests and concerns to nursing students. 3. To aid in the development of the whole person, including his/her professional role, his/her responsibility for health care of people in all walks of life.
Section 2. Functions
1. To have direct input into standards of nursing education and influence the education process. 2. To influence health care, nursing education and practice through legislative activities as appropriate. 3. To promote and encourage participation in community affairs and activities towards health care and the resolution of related social issues. 4. To represent nursing students to the consumer, to institutions, and other organizations. 5. To promote and encourage students' participation in interdisciplinary activities. 6. To promote and encourage recruitment efforts, participation in student activities, and educational opportunities regardless of a person's race, color, creed, national origin, ethnicity, age, gender, marital status, lifestyle, disability or economic status. 7. To promote and encourage collaborative relationships with nursing and health related organizations.
ARTICLE III – MEMBERS
Section 1. School Constituent
1. School constituent membership is composed of active or associate members who are members of the NSNA and the state association when one exists.
2. Boise State University Student Nurses’ Association shall be composed of at least 10 members from (Boise State University) or the total school enrollment if less than 10. There shall be only one chapter on this school campus.
3. For yearly recognition as a constituent, an officer of the (BSU-SNA) shall submit annually the Official Application for NSNA Constituency Status which shall include the following areas of conformity: purpose and functions, membership, dues, and representation.
4. A constituent association that fails to comply with the bylaws and policies of NSNA shall have its status as a constituent revoked by a 2/3 vote of the Board of Directors, provided that written notice of the proposed revocation has been given at least two months prior to the vote and the constituent association is given an opportunity to be heard.
5. BSU-SNA is an entity separate and apart from NSNA and its administration of activities, with NSNA and Idaho SNA exercising no supervision or control over these immediate daily and regular activities. NSNA and Idaho SNA have no liability for any loss, damages, or injuries sustained by third parties as a result of the negligence or acts of BSU SNA or the members thereof. In the event any legal proceedings are brought against NSNA and Idaho SNA will indemnify and hold harmless the NSNA and BSU SNA from any liability.
Section 2. Categories of Constituent Membership:
Members of the constituent associations shall be:
1. Active members: a) Students enrolled in the Boise State University, School of Nursing. b) Registered nurses enrolled in the Boise State University, School of Nursing programs leading a baccalaureate degree with a major in nursing. c) Active members shall have all the privileges of membership.
2. Associate members: a) Pre-nursing students, including registered nurses, enrolled in the Boise State University with Nursing as a major or an interest in the profession of Nursing.
b) Associate members shall have all of the privileges of membership except the right to hold office as president or vice president.
3. Individual members: Individual membership shall be open at the national level to any eligible student when membership in a constituent association is not available. Individual members shall have the privileges of membership as prescribed in NSNA bylaws.
4. Active and associate membership shall be renewable annually.
Section 3. Active and associate NSNA membership may be extended six months beyond graduation from a student's program in nursing, providing membership was renewed while the student was enrolled in a nursing program.
ARTICLE IV – DUES
1. The Annual NSNA dues for active and associate members shall be $25 per member, plus $5 state dues, payable for the appropriate dues year. The dues year for membership shall be a period of twelve consecutive months. 2. The annual NSNA dues for active and associate members joining for two years shall be $50 per member, plus $10 state and $10 school dues, payable for the appropriate due years. The dues years for these members shall be a period of twenty-four consecutive months. 3. The school association board of directors shall have the authority to change membership dues, providing such dues do not exceed the amounts set in these bylaws. 4. National and state dues shall be payable directly to NSNA. NSNA shall remit to each state constituent the dues received on behalf of the constituent. NSNA shall not collect nor remit school chapter dues. 5. Any member who fails to pay current dues shall forfeit all privileges of membership. 6. BSU-SNA dues shall be payable directly to BSU-SNA. Dues are for the full nursing program term of 5 semesters. Dues are $12.50.
ARTICLE V. - BOARD OF DIRECTORS
Section 1. Executive Board The Executive Board shall consist of the elected officers, elected directors, and faculty advisors.
Section 2. Composition, Officers and Directors of BSU-SNA
1. President 2. Vice-President 3. Secretary 4. Treasurer 5. Directors
a)Projects Coordinator b) Membership c) Newsletter Editor d) Historian e) Web Master
6. Faculty Advisors The BSU-SNA faculty advisor/s shall be appointed by the BSU School of Nursing.
Section 3. Eligibility
1. All officers must be members of NSNA. 2. President and Vice President must meet requirements of Article III Section 2 Active Members. 3. All other officers must meet requirements of Articl III Section 2 Active Members or Associate Members.
Section 4. Term of Office The term of office shall be one calendar year, January to December.
Section 5. Responsibilities
1. The Board of Directors shall be responsible for:
a) Attending the BSU-SNA Board of Directors and membership meetings. b) Transacting business of the association between membership meetings and shall report such transactions at the next regularly scheduled membership meeting. c) Filling vacancies in any office by two-thirds majority vote of Board of Directors except the office of President. d) If a board of director steps down or is elected off the board, the following rank will fill the position per discretion of the board member until an elected person fills the vacancy: i. Vice President ii. Secretary iii. Treasuerer e) Reviewing monetary disbursements, acquisitions and fund raising activities and shall be responsible for procuring persons for audit of all accounts on an annual basis.
Section 3. Quorum.
A quorum for the board meetings shall be the president and/or vice president, four other board members and one faculty advisor.
Section 4. Duties of the Board of Directors:
1. The president shall:
a) Preside at all meetings of this association, represent BSU in matters relating to the association, appoint special committees as needed, along with the BOD develop the Strategic Action Plan and submit to the BSU School of Nursing,perform all other duties pertaining to the office and represent this association in all matters to the local state nurses association, the local league for nursing, state nursing student association, National Student Nurses' Association, and other professional and student organizations. b) Serve as chairperson of the Board of Directors
2. The vice president shall: a) Assume responsibility of the office of President in the event of the vacancy occurring in the office until an elected person assumes the role. b) Preside at meetings in the absence of the President. c) Assist the President as delegated and act as advisor to the President. d) Be responsible for the election process to held no later than October of each school year. e) Perform other duties as assigned by the President and/or as usual to this office.
3. The secretary shall: a) Record and distribute the minutes of all meetings of this association as directed by the President. b) Place a copy of the minutes from both general and BOD meetings in the SNA notebook in the Student Lounge, to School of Nursing Administration, and provide to the Newsletter Editor for weekly(We are doing weekly newsletter) announcements to members. c) Keep on file as a permanent record all reports, papersand documents submitted to the secretary. d) Refer to duly appointed committees the necessary records for the completion of business. e) Forward minutes to the state nursing student association board as well as the names and addresses of all officers and committee chairpersons after their election or appointment. f) Deliver to the newly elected Secretary all association papers. g) Maintain a record of attendance at both general and BOD meetings. h) Perform other duties as assigned by the President and/or as usual to this office.
4. The treasurer shall: a) Serve as chairperson of the budget/finance committee. b) Submit financial reports to the membership as directed by President. c) Prepare financial reports submitted at the monthly Board of Directors Meeting. d) Keep a permanent record of all dues received from members and any other income and expenses. e) Remit payment for approved debits according to the following i. Disbursement of Funds ii. Requests for disbursement of funds shall be made in writing to the Board of Directors. f) Upon approval the treasurer will initiate ASBSU funds dispersal processes for those requests approved g) No funds will be disbursed without prior approval. h) Perform other duties as assigned by the President and/or as usual to this office.
5. Directors shall: Perform such duties as assigned by the president in accordance with the priorities and needs of the association.
6. The faculty advisor/s shall:
a) The faculty advisor/s will attend all meetings to support the activities of BSU-SNA members in the roles of educator, coach, and advisor. b) Be responsible for communication between the Board of Directors of the BSU-SNA and the School of Nursing. c) Approve all monetary commitments, projects, or other commitments of BSU-SNA, in collaboration with school administrators as appropriate. d) Assist the Treasurer and President in preparation of requests for funding from the Associated Students of Boise State University, and shall sign said requests. e) Consult with the Board of Directors about the organization’s activities in compliance with University policies.
Section 5. Absences
1. Members of the Board of Directors who demonstrates behavior as determined by the Board of Directors, that is inconsistent with the purpose, functions and expectations of NSNA, who if officer has rationale- DUI, unethical behavior could remove from BOD, or who have missed more than two regularly scheduled meetings of any current term year without prior notification to the Board of Directors and who offer no valid reason for such absences may be removed from office by a plurality vote of the current membership present at the next scheduled BOD meeting. The officer in question will be notified in advance of the meeting.
2. An officer may also be removed from office by a plurality vote of the members of the Board of Directors present at a meeting called for that purpose if that officer is deemed negligent in the functions of that office as stated in these bylaws.
3. Prior notification of two weeks shall be given to the individual in question and a special Board of Directors meeting shall be held to review the circumstances.
ARTICLE VI – ELECTIONS
Section 1. Election of Board of Directors
1. The term of office for Board of Directors members is one calendar year from January to December, and newly elected officers will work with outgoing officers from the time of the election until assuming their position in January. 2. Annual Elections shall be held no later than October at the School of Nursing, at a designated ballot box location. 3. All elections shall be by secret ballot. 4. A plurality vote of the members present and entitled to vote and voting shall constitute an official election. 5. In the event of a tie, a revote shall be held. 6. All candidates shall be presented to the Vice President at least 4 weeks prior to the election. 7. A special election may be held to fill a vacant position on the board of directors.
ARTICLE VII – MEETINGS
Section 1. Meetings
1. Membership Meeting dates, location, and time shall be set by the Board of Directors and/or a plurality vote of members present at each previous meeting. 2. The President shall have the authority to convene a special meeting at such time as is deemed necessary and shall notify the general membership of such meeting, location, and time.
ARTICLE VIII – COMMITTEES
Section 1. Appointments
1. Committee chair appointments shall be made by the Board of Directors and shall be deemed standing committees unless otherwise stated at time of appointment. 2. Committee members shall be appointed by the committee chairperson or selected by the Board of Directors from a group of volunteers.
Section 2. Responsibility
All committees shall be responsible to the Board of Directors for reporting committee activities on a regular basis and shall, upon direction of the Board of Directors, report same to the general membership.
ARTICLE IX – DELEGATES
Section 1. Purpose and Function
1. To serve as spokesperson for this association at the annual state and national conventions. 2. Present to the state and national organizations all proposed resolutions or amendments to bylaws or policies proposed by this association. 3. Keep informed as to all current and proposed resolutions at the state and national levels and report information to this association's membership at regularly scheduled membership meetings. 4. Make available to members updates, explanations, and copies of current and proposed state and national resolutions.
Section 2. Qualification and Appointment
1. Any member maintaining a grade level of C or above, who is active in (BSU-SNA) projects and is nominated by current membership at a regularly scheduled membership meeting is eligible to hold the position of delegate. 2. Appointment shall be for one (1) year and shall be made by nomination of those members eligible and voted on by the current membership eligible to vote and voting. The nominee/s receiving the majority of votes cast shall be awarded the position/s.
Section 3. Delegate Representation
1. School constituents:
BSU SNA, when recognized as an official NSNA constituent, shall be entitled to one voting delegate and alternate at the NSNA House of Delegates, and in addition, shall be entitled to one voting delegate and alternate for every 50 members.
The BSU SNA delegate(s) and alternate shall be a member(s) in good standing in the chapter and shall be selected and/or elected by members of the school chapter at a proper meeting according to chapter bylaws. The BSU-SNA may designate an alternate delegate for each delegate by one of the following two mechanisms:
a )Selection and/or election by members of the school chapter according to chapter bylaws; or b) Written authorization to the State Board of Directors requesting them to appoint a member of the State Board to act as a state-appointed alternate for their school chapter. School chapters shall approve the appointment.
The State Board of Directors shall verify that any state appointed alternate is a member in good standing of the NSNA and the state association.
A school chapter must have a selected and/or elected delegate present at the NSNA Convention in order to have a state-appointed alternate seated in the House of Delegates. All alternates, whether school selected or state-appointed, shall have the same privileges as an elected delegate when seated in the House.
2. The BSU-SNA shall be entitled to delegates according to the number of members in good standing in NSNA. Delegates shall be computed on the basis of the number of members in each constituent as evidenced by the annual dues received by NSNA on a date eight weeks prior to the annual meeting.
ARTICLE X - AMENDMENTS
Amendments to the Bylaws may be made with a 2/3 vote of those present and voting at a membership meeting provided that notice of proposed amendments has been sent to members at least two weeks prior to the meeting. Only proper amendments submitted in writing and carrying the proponent's signature will be considered.
ARTICLE XI - PARLIAMENTARY AUTHORITY
All meetings of this association shall be conducted according to the parliamentary law as set forth in Robert's Rules of Order Newly Revised where the rules apply and are not in conflict with these bylaws.